Proposals for In-Person Presentations

Proposals for in-person presentations at the conference may be submitted as one of four types: 1) Paper Presentation (which will be scheduled as part of a Themed Session or Roundtable Discussion); 2) Workshop/Interactive Presentation; 3) Poster or Exhibit; 4) Colloquim. Each of these is explained in more detail below.

Paper Presentation

An accepted proposal for a single paper presentation (prepared by one or more authors) will be assigned to one of the following formats by the Program Development group:

a) Themed Session

This type of session is best suited for reports on completed research or scholarly work. Authors present summaries or overviews of their work, describing the essential features (related to purpose, procedures, outcomes or product). The formal oral presentation of work should be limited to 15 minutes. Presentations are grouped according to topic or perspective into these themed sessions (which are usually either 75 or 90 minutes), with time provided after all of the presentations for Q&A and group discussion. Authors are welcome to include visual supports (paper handouts, computer slides, or digital displays) to assist delivery of their oral presentation. Please note that we cannot provide photocopying facilities at the Conference, but we will provide data projectors in each room. Multiple-authored presentations are welcome, although only one article may be submitted to the Arts in Society Collection based on each presentation.

b) Roundtable Session

This type of session is best suited for position papers, reviews of theoretical or conceptual frameworks, works-in-progress, policy analyses, or topics that generate, or benefit from, extended discussion. Authors are each assigned a numbered table in a large meeting room for the full session (usually about 40 minutes), during which time they converse and interact with interested delegates who join them at their table. The discussion may begin with the author presenting a synopsis of their work, to generate discussion on the topic. Authors are encouraged to bring copies of their papers and/or a short handout summarizing their work for distribution at their tables. Multiple authors of a single paper may participate, and one article per roundtable may be submitted for publication.

Workshop/Interactive Presentation

This type of session is best suited for teaching or demonstrating particular procedures, skills, or techniques. Appropriate considerations for this Session format may include, for example: a workshop, demonstration, performance, exhibition, staged conversation, debate, or extended dialogue with the audience. These sessions are scheduled for about 45 minutes and should be structured so that some explanatory or introductory information is provided, with ample time for audience interaction, participation, and involvement. A single article, jointly authored if appropriate, may be submitted to the Arts in Society Collection based on an Interactive Presentation.

Poster or Exhibit Session

This format is ideal for presenting preliminary results of work in progress or for projects that lend themselves to visual displays and representations. In these sessions (generally about 45 minutes), a number of authors have the opportunity to display or exhibit their work and engage in informal discussion about their work with other delegates throughout the session. Displays may be posters (maximum 1.22x1.83 meters/4x6 feet), digital/computer displays, artwork, or other visual media. Each display should include a brief abstract of the purpose and procedures of the work; handouts or copies of written material may also be available. Space for the poster or exhibit will be provided by the Conference, however all materials must be organized by the presenter, including posters, displays, handouts or other appropriate materials. Please note that we cannot guarantee a dedicated power source for each presenter. Authors may submit a formal paper describing their work to the Arts in Society Collection.


This Conference Session is scheduled for 90 minutes and involves five authors who are proposing a set of papers based on a shared theme or topic. The papers may present complementary aspects of a specific body of work, or contrasting perspectives on a specified topic. There must be at least five registered participants (for example, a Chair and four presenters, or five presenters). The presenters should conceive and design the session to allow time for individual presentations (approximately 15 minutes each) and at least 15 minutes of audience discussion or question-and-answer. All participants must be listed on the proposal submission form (list as one primary author, and 4 or more co-authors). Either a single article or multiple articles may be submitted to the Arts in Society Collection based on the content of a colloquium session.

Conference Participants

We welcome article submission from all authors with an accepted presentation proposal. For more information about article submission, please click here.

If You Are Not Attending the Conference

Authors who wish to submit an article for potential publication but are unable to attend the conference in person may submit a proposal for article submission. Acceptance of a proposal for article submission is based on the same criteria as that for an attending participant. Publication in the Arts in Society Collection requires membership in the knowledge community. For more information about article submission, please click here. Non-attending members may also wish to upload an online presentation to the conference YouTube channel.